Office Manager

Oliver James has partnered up with a global leader in the insurance industry, offering innovative solutions and exceptional services to clients worldwide. As they continue to grow, they are seeking a highly organized, proactive, and reliable Office Manager to support our team during a temporary period. This is an exciting opportunity to work in a dynamic and fast-paced environment within a leading international company.

Job Overview:

The Office Manager will be responsible for overseeing the daily operations of the office, ensuring a smooth and efficient work environment for our team. This includes managing office supplies, coordinating administrative tasks, supporting office staff, and handling various logistics related to the functioning of the office. The role requires strong organizational skills, attention to detail, and the ability to multitask effectively.

Key Responsibilities:

• Office Administration: Manage general office operations, including overseeing office supplies, ordering equipment, and ensuring the office is well-maintained and organized.
• Vendor Management: Liaise with external vendors and service providers (e.g., cleaning services, IT support, maintenance) to ensure smooth operations.
• Facilities Management: Coordinate office space planning, manage the upkeep of office facilities, and ensure all necessary equipment is functioning.
• Event Coordination: Assist with organizing company events, meetings, and business travel arrangements for team members.
• Communication: Serve as a point of contact for office-related queries, both internally and externally. Facilitate communication between departments and teams.
• Health and Safety Compliance: Ensure the office complies with all health and safety regulations, and that all staff follow necessary procedures.
• Budget Management: Support budgeting for office operations, track expenses, and help with financial reporting related to office administration.
• Support Senior Management: Provide administrative assistance to senior managers and leadership as required, including preparing reports and managing schedules.
• Temporary Coverage: Fill in for administrative roles in the office during employee absences or workload spikes.

Required Qualifications:

• Proven experience as an Office Manager or in a similar administrative role, preferably in a corporate or insurance environment.
• Strong organizational and multitasking abilities, with a keen attention to detail.
• Proficiency with office software (Microsoft Office Suite, Google Workspace, etc.) and office equipment.
• Excellent communication and interpersonal skills.
• Ability to handle sensitive and confidential information with discretion.
• Demonstrated ability to work independently and as part of a team.
• Flexible and adaptable in a fast-paced environment.
• Strong problem-solving skills with the ability to prioritize tasks effectively.

How to Apply:

Interested candidates should submit their resume outlining their relevant experience to peter.otoole@oliverjames.com. The position is available immediately, and we are looking to fill the role as soon as possible.

Please note - this is a daily rate contract and you will be expected to visit the Dublin office 2-3 days per week.